Rental of Facilities Information
For rental information: (207)721-1172
Hall Rental Agreement:
This is an agreement between The American Legion, George T. Files Post 20, 1 Columbus Dr. Brunswick, Maine and ___________________________________________________________ herein after called, “Renter”. Post 20 agrees to lease the Post Hall as a rental for (of)_______ hours on _____/____/____ for a fixed price of $__________. Client agrees to use the hall consistently with the terms and conditions as follows:
______1. The fee for the hall rental is $75.00 per hour (min 2 hr.) plus a refundable security deposit of $200.00 which is required at the time of Agreement submission. The balance must be paid in full 14 days prior to the event. Any event canceled within 30 days prior to the event, forfeits the security deposit.
_____ 2. Any damage incurred by the renter, or any guest of said event, will be deducted from the security deposit.
_____ 3. If the renter wishes to extend the contracted time for the event on the day of the event, it must be approved by the Event Manager. An additional $75.00 per hour will be payable to him/her at the time of the extension. If the Event Manager cannot stay for any reason, the event must end at the scheduled time.
_____ 4. Rental of the Post Hall does not include set-up of tables, chairs and/or use of the kitchen for food preparation. Functions requiring full use of the kitchen including food preparation, the stove, and/or the oven will incur a $35.00 per hour per Event Time.
_____ 5. All Food and Trash remaining will be properly disposed of by the Renter. (The intent is for Renter to remove items from property; any other arrangement must be made through the Event Manager.)
_____ 6. No alcoholic beverages will be brought onto Legion Post 20’s property, due to state liquor licensing requirements. Alcoholic beverages can only be provided by a licensed provider approved by Post 20. Violation of this regulation will result in immediate closure of the Event, forfeiture of Security Deposit, and notification of law enforcement officials.
_____ 7. The American Legion Post is a NON-Smoking Campus (both inside and outside).
______ 8. The Renter will make a public announcement as a reminder to guests at the start of the event, about the smoking and alcohol policies defined above.
_______9. Post 20 is not responsible for any items Lost, Stolen, or Left on the property.
______10. A Post Hall Rental does not include janitorial services. The facility must be returned in the same or better condition that it was prior to the event.
______11. Children must be supervised in the building and on Post grounds as it is not a childproof facility. This includes use of the Meeting Room where the television is located, and in any place where cleaning materials may be stored.
____12. Immediately report any problems with the facility to the Event Manager, not after the Event.
______13. As a courtesy, 60 minutes in addition to the rental period is available for event set up/breakdown. Caterers, florists, and entertainment should use this time to prepare for the event.
______14. Please refrain from using rice and confetti in the building and parking lots.
______15. Tacks, tape, nails, pins, staples, or glue WILL NOT be used for hanging décor. Recommend tying balloons to chairs and using easels to display pictures. All decorations and event supplies must be removed.
______16. Candles and open flames are prohibited in the building or on the building grounds.
______17. Overnight guests are not permitted in the building or on the building grounds, without written permission of Post
______18. At the completion of the Event, the Renter and the Event Manager will inspect the premises. Upon satisfactory completion of that inspection, the Security Deposit will be refunded within 15 working days.
______19. Legion Post 20's Hall has a maximum capacity of 200 people.
______ 20. Renter must remain onsite for the entire event.
I (The Renter) HAVE READ AND FULLY UNDERSTAND AND WILL ABIDE BY THE PROVISIONS OF THIS AGREEMENT. I AGREE TO FORFEIT MY SECURITY DEPOSIT FOR FAILURE TO COMPLY WITH ANY PROVISION LISTED HEREIN. I ALSO UNDERSTAND THAT ANY UNUSUAL CLEANING OR REPAIRS WILL ALSO RESULT IN FORFEITURE OF MY SECURITY DEPOSIT AND I AGREE TO PAY ANY COST THAT MAY EXCEED SAID SECURITY DEPOSIT.
Renter Signature: __________________________________________ Date: _________________
I (The Renter) AGREE TO HOLD AMERICAN LEGION POST 20 OF BRUNSWICK, MAINE HARMLESS AND INDEMNIFY POST 20 OF ANY DAMAGES, INJURIES OR NEGLIGENCE CAUSED OR CREATED BY THE RENTER AND/OR RENTER’S GUESTS. THIS INCLUDES IN ADDITION TO THE DURATION OF THE EVENT, THE PREPARTION OF THE HALL AND CLEANING OF THE HALL AFTER THE EVENT.
Renter Signature: __________________________________________ Date: _________________
Renter (Print): Contact Information – Contact Person: ______________________________________
Name (Print):
Address: __________________________________________________________________________
e-mail address: _____________________________________________________________________
Contact Telephone Number: _____________________________
Event Date: ______/_____/____ Time: _______ - _______
Number of guests (Approx.): ______________________
Kitchen Prep at $35.00 per hour X _______ hrs. = ________
Renter Signature: _____________________________________ Date: ______________________
Building Manager: ____________________________ Date: ___________________
For American Legion Post 20 Only:
Security Deposit Date Received: _______________ Voucher #: _____________
Method of Payment: Cash: _______ Check: ________Amount: ________________
Manger Signature: ________________________________________________
Renter Signature: _________________________________________________
Full Hall Payment Date Received: ______________ Voucher #: ____________
Method of Payment: Cash: _____ Check: ______ Full: _____ 1st Half: ______
2ndHalf: ______Amount: ______
Manger Signature: ______________________________________________
Renter Signature: _______________________________________________
Post Event Building Inspection: Date: ____________________
Pass ______ Fail:________
Reason for Failure: _________________________________________________
_____________________________________________________________________
Event Manger Signature: _______________________________________
Renter Signature: _____________________________________________
Security Deposit to be Refunded (Report to Finance Officer):
Voucher Number: ______________ Date: ______________
Method of Payment: Check: ______ Cash: ______
Amount: $__________
Name of Person or Entity to receive remittance: (Provided by Renter (Print):
Name to receive Mailing: ______________________________
Address for Mailing: ______________________________
City or Town: ______________________________
Zip Code: ______________________________
Telephone Number: ______________________________
Building Manager Signature: _____________________________________